Ideal outcome
You’ve modified your workspace so that it works for you, not against you, and you are no longer accepting the system settings for everything by default
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SOP-246
10x Your Productivity in 10 Minutes
Optimize your work environment to get more done in less time, with less effort.
Type
SOPs · DOC
Execution time
10 minutes
Last updated
29 March 2024
Who does this
Anyone interested in massively increasing their productivity
Why it matters
Optimizing things at the top of the funnel (how you work), will speed up everything else downstream, all the way down to increasing customers and revenue
Key steps 40 steps
What is inside 77 headings
1 Environment Setup
2 Hardware - Speed Up Your Mouse 9
- Select the Apple icon at the top left of your screen
- Select “System Settings”
- Select “Mouse” or “Trackpad”
- Change the “Tracking Speed” setting to as fast as you can tolerate
- Select the Start button at the bottom of your screen
- Select “Settings”
- Select “Devices”
- Select “Mouse”
- Change the cursor speed setting to as fast as you can tolerate
3 Hardware - Clean Up Your Hard Drive & Memory 31
- Select the Apple icon at the top left of your screen
- Select “System Settings”
- Select “General”
- Select “Storage”
- View the recommendations and select any that apply to you
- Click into each category, and delete / uninstall any unnecessary large files
- Remember to empty the trash when you’re done
- Select the Apple icon at the top left of your screen
- Select “System Settings”
- Select “General”
- Select “Software Update”
- Select “Upgrade Now” if available
- Select the Apple icon at the top left of your screen
- Select “Force Quit”
- Select an app you’re not currently using
- Select “Force Quit”
- Select the Start button at the bottom of your screen
- Select “Settings”
- Select “System”
- Select “Storage”
- Select “Cleanup Recommendations”
- Select the files and apps you want to remove, then select “Clean up”
- Remember to empty the trash when you’re done
- Select the Start button at the bottom of your screen
- Select “Settings”
- Select “Windows Update”
- Select the Start button at the bottom of your screen
- Select “Settings”
- Select “Privacy”
- Select “Background Apps” on the left-hand side
- Click any apps you’re not using, and select “Off”
4 Browser - Install Brave
5 Productivity - Notification Optimization 11
- Select the Apple icon at the top left of your screen
- Select “System Settings”
- Select “Notifications”
- Click every single application, and set “Allow Notifications” to “Off”
- Go back and review each application; only enable mission-critical notifications
- Select the Start button at the bottom of your screen
- Select “Settings”
- Select “System”
- Select “Notifications & actions”
- Set “Get notifications from apps and other senders” to “Off”
- Go back and review each application, only enable mission-critical notifications by going to “Get notifications from these senders” and enabling those applications
6 Productivity - Newsfeed Eradicator 2
- Open up the Chrome plugin store and install the Newsfeed Eradicator plugin
- Select all the relevant social media sites where you want to block your newsfeed
7 Productivity - .new shortcuts 4
- Type “docs.new” into your browser to open a new Google doc
- Type “sheets.new” into your browser to open a new Google sheet
- Type “slides.new” into your browser to open a new Google slide
- Type “forms.new” into your browser to open a new Google form
8 Productivity - Gmail shortcuts 5
- Go to Gmail and login
- In the top right, select “Settings”
- Select “See all settings”
- Scroll down to the "Keyboard shortcuts" section, and set to “On”
- At the bottom of the page, click Save Changes.
9 Productivity - Gmail Snooze / Archive 4
- Go to Gmail and login
- Review your most recent emails and act on any that take 2 minutes or less
- Once that’s complete, archive all remaining emails.
- When future emails come in, categorize them in GTD fashion
10 Security - Password Manager
11 Optimize Your Physical Space
The document DOC
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