Goal
To have an effective and reliable tool for managing and sharing secure passwords for your entire team
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SOP-037
Getting started with team password management
Set up a reliable tool for managing and sharing secure passwords among your entire team and be able to create different passwords for each account effortlessly and securely.
Type
SOPs · DOC
Execution time
40 minutes - 1 hour
Last updated
25 March 2024
Who does this
You do it. Nobody else can do it for you
Ideal outcome
Your business activity will be easier to manage since you will be able to create different passwords for various accounts and manage them from the same place. Also, you will be more effectively protected against hacking
Why it matters
Many people tend to use the same password for all their accounts and, usually, it is something very easy to remember. In other words, you are using insecure passwords which could mean loads of trouble in the future. It is important to have a way of managing these passwords and sharing them with your team members while staying safe from external threats
Key steps 21 steps
What is inside 25 headings
1 Sign Up for LastPass teams 2
- Click here to sign up on LastPass.
- Once you have activated your trial (or your paid account), the first thing you need to do is set up a Master Password (don’t get kinky, it’s not about that).
2 Create secure passwords with LastPass 5
- Try using LastPass extension for a new account.
- Paste the newly generated password and create your account.
- Next, you will see LastPass popup asking you if you want to add your account to the app. Click “Add”.
- For your existing accounts where you have unsecured or shared passwords, you will need to update them.
- The LastPass popup will appear. Click “Add” to add your account to LastPass or “Update” if your account is already in LastPass.
3 Log in to your accounts with LastPass 4
- Go to the website where you want to log in.
- In the form field you will see the LastPass icon. Click on it and choose your account.
- Select the account you want to log in with.
- LastPass will automatically fill in the email & password fields for you.
4 Sharing login information with your team 10
- Firstly, you will need to create a shared folder in LastPass.
- Open your LastPass dashboard
- Go to the “Sharing Center” and click on “Add a new folder” at the bottom right of your page.
- Use this new folder to share accounts that several people need to have access to. For example, it wouldn’t be of any use to have your social media accounts and your billing app in the same folder so we recommend you to group these folders by departments in your company and name them accordingly. We will name ours “Social Media”.
- Create the folder.
- Once you have the folder, it’s time to manage it and invite your team members to it.
- After you click “Invite”, there are two options:
- After you are done with inviting your team members to your LastPass folder, it’s time to add the sites to the folder.
- Click on “Actions” ⇒ “Move to folder” and choose your folder. In our case, it’s “Social Media” shared folder.
- Save the changes.
The document DOC
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